Laboratory Information Management System for Cosmetics Industry

The cosmetics industry is growing rapidly since more and more people are using external products to complement their inherent beauty and features. ZenVector™ applications assist in the following

Marketing brief
Formulation
Quality & compliance
Dossier submission
Supplier management
Scalability

Problems Faced

Quality Problems

Quality events information is kept in excel spread sheets and traditional paper-based environment. Manual paper-based quality event procedures are prone to errors and tracking due date is also challenging. Typical workflows contain constant approval and review by peers. Extensive manual follow-up is required to determine status and ensure progress. Due to poor management visibility, this becomes very tough
Employees spend only 5-10% of their time reading the documents and 50% of their time looking for critical documents. Out of all the documents, 7.5% are lost and 3% get misfiled. A lot of money is spent on printing of documents and for buying storage space. All the batch and master formula records are maintained in papers. Distribution of these records from R&D to production is a hectic job
51 Warning letters have been issued to the cosmetics industry in the past 4 years. An increase in the warning letters results in increased approval timelines, as well as loss of reputation

Manufacturing Problems

It is difficult to train each and every employee with manual classroom orientation. Higher the number of employees, more difficult it is to track the status of training. Trainers and trainees may work in different shifts so communication between them is challenging. With the traditional paper-based approach it is difficult to track the training status, escalate the tasks, and conduct employee performance evaluations.

R&D Problems

R&D captures experiment data in hardcopy note books, which makes it difficult to search for and archive information. It also increases dependency on individuals to conduct the experiment.

Without digitalization, maintaining complex workflows and sample tracking in workflow is difficult. Managing the complex data by using manual analyses methods can sometimes lead to errors. Tracking of equipment maintenance schedules and keeping all equipment calibrated is complicated. Ensuring timely communication between all stakeholders of an experiment is challenging.

How A.i.zen Algo Pvt. Ltd. can Help

Quality Management System for Cosmetics Industry

QualZen™ enables users in the cosmetics industry to manage all the quality events on a digital platform, including initiation and managing the workflows. Its intuitive workflow allows cosmetics companies to investigate the quality event and enable review by peers. Notifications can be sent to the individuals to escalate the tasks. The dynamic dashboards empower the management to visualize the ongoing, pending and completed quality events.

Document Management System for Cosmetics Industry

DocuZen™ enables the authors in the cosmetics industry to create the document, engage with other authors across the globe, and then put the document through global peer review workflow. The document can be made available to all users once is it peer-approved. The documents are easily searchable through keywords.

Audit Management System for Cosmetics Industry

AuditZen™ effectively manages all the warning letters information (Observations & Responses) of the clients in the cosmetics industry. There is a complete audit trail of each step, keeping the organization 100% audit ready. During internal audits auditors can focus on the existing observations to avoid the repetition of same ones.

Learning Management System for Cosmetics Industry

EduZen™ provides training to employees of the cosmetics and beauty industry on company specific documents. Only those who qualify are assigned tasks, resulting in quality production from the cosmetics companies. It enables deadline notifications and search feature to find qualified employees. Reports can be generated using keywords, and real-time dashboards enable the management to perform a complete analysis of their workforce.

eLab Notebook for Cosmetics Industry

NoteZen™ enable cosmetics industry users to easily search the experiments by giving keywords and download the reports if required. In NoteZen™, experiments are structurally arranged in folders & the users can even collaborate with others globally.

Laboratory Information Management System for Cosmetics Industry

LabZen™ effectively manages laboratory sample workflows of the cosmetics companies. It enables workflow automation and automatic rejection of tests if values do not fall in specified ranges. With this, users of the cosmetics industry can track the entire lifecycle of sample from reception to allocation in different tests and consequent results. With the dynamic dashboards, management can know the status of laboratory information in real-time.